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Request for Proposals: Accounting and Bookkeeping Services

Invitation

The Lesbian Gay Bi Trans Youth Line seeks to contract accounting and bookkeeping services. We seek a financial services professional, or team of professionals, to help us manage our finances in a strategic manner.

 

Organization and Background

The Lesbian Gay Bi Trans Youth Line provides services for youth, by youth, that affirm the experiences and aspirations of lesbian, gay, bisexual, trans, two-spirit, queer, intersex, asexual and questioning youth in Ontario. Working within an anti-oppression and anti-racist framework, we provide leadership opportunities, outreach, confidential peer support and referrals by telephone, chat and text.

Duties

  • Maintain accounting systems, and enter all financial transactions into the general ledger and sub-ledger on a bi-weekly basis
  • Manage all payroll activities, including the bi-weekly processing of payroll and issuance of all government remittances in accordance with reporting requirements
  • Perform monthly reconciliations as needed and maintain trial balance
  • Monitor and reconcile petty cash on a bi-weekly basis
  • Prepare cheques for payment of accounts payable using Quickbooks
  • Maintain accurate records of all revenues, expenses and the corresponding supporting documentation
  • Meet with the Finance Committee to provide updates, consult on projects, and provide operational/strategic financial advice to the Board of Directors, as needed
  • Support the Executive Director on the annual budgeting and audit process
  • Maintain historical records by fiscal year
  • Process urgent and ad hoc requests, as required

Requirements

Education and Experience

  • Deep bookkeeping experience
  • Experience with not-for-profit bookkeeping and annual budgets, programming budgets and reporting financial performance to funders
  • Degree in Accounting, professionally designated with CGA, CPA, or CMA
  • Holds professional liability insurance

Skills and Knowledge

  • Excellent working knowledge of Quickbooks
  • Solid knowledge of Canada Not-for-profit Corporations Act; Income Tax Act; Employment Standards Act
  • Strong time management skills
  • Understanding of what it means to work in a youth-led anti-oppressive environment

Approximate hours per month:

12-16

Anticipated Start Date:

October 30th, 2017 with a training (ideally) on October 16th, 2017

 

Application and Question Process

Please include your resume and a cover letter highlighting your suitability for this contract, which includes an estimate of billable hours and an hourly rate based on your experience.

 

Individuals/teams are welcome to email us any questions they have about this RFP and the application process by September 28th at 5:00 pm. Answers will be shared as one document by September 29th, 2017. We strongly encourage applications from individuals/teams that may not deem themselves ‘consultants’ but have applicable skill sets to support our accounting and bookkeeping needs.

 

The LGBT Youth Line only considers applicants that identify as part of the LGBTTIQQ2SA community. Grounded in principles of Anti-Racism and Anti-Oppression, we recognize and encourage applications from communities that are further marginalized in employment opportunities, including: Black, Indigenous and people of colour, Trans-feminine people, Disabled people, people with experiences of migration, and people who have experiences of poverty. We particularly welcome applicants from these communities who are youth (under the age of 26). Applicants are encouraged to self-identify in their cover letters, which will be kept confidential.

 

Submit your application to jobs@youthline.ca by October 5th, 2017 with subject line: Proposal for Bookkeeping Services. Interviews will be held October 9th – 11th – Only those selected for an interview will be contacted.


Grounded in principles of Anti-Racism and Anti-Oppression, we recognize and encourage applications from communities that are historically marginalized, including: trans people, two-spirit people, Indigenous people, people of colour/racialized people, people living with disabilities, people with experiences of migration, and people who have experiences of poverty. We particularly welcome applicants from these communities who are youth (26 years of age or under).